SOUTH BAY CAMERA CLUB

Constitution and Bylaws

ARTICLE I: MEMBERSHIP
The membership shall be limited at the discretion of the Board. Any person interested in photography may apply for membership after attending two (2) regular meetings. Membership application forms shall be provided by the Membership Committee. An application for membership shall be approved by the Vice-President. Rejections for membership must be approved by the Board.

A member shall be automatically suspended for failure to comply with the provisions of ARTICLE II (Dues) of the BYLAWS.

ARTICLE II: DUES
The annual dues for club membership shall be determined by the Board. Dues for persons joining after the first fiscal semester will be one-half (1/2) of the annual dues. For new members, a membership application form must accompany the payment of dues. Dues paid will apply until the end of the fiscal year (June 30). Dues paid will be refunded in full for membership applications that are rejected.

Persons who have not paid their dues may attend regular club meetings but may not participate in club competitions, club-sponsored events or club decision-making matters.

ARTICLE III: NOMINATIONS AND ELECTIONS
At the first meeting in April of each year, the President shall appoint a Nominating Committee consisting of three club members. It shall be the duty of this committee, at the first meeting in May, to present a single slate of nominees for the offices indicated in ARTICLE V of the CONSTITUTION. At this meeting additional candidates may be nominated from the floor by any member in good standing. Such nominations, when seconded, shall be included in the list of candidates. It shall be the duty of the Newsletter Editor to publish the names of all nominees in the next issue of the club newsletter.

The election of officers shall take place at the first meeting in June of each year. The candidates receiving the highest number of votes for each office shall be declared elected, and shall serve until their successor is installed. After tabulation of the votes, the results shall be announced by the President

Officers-elect shall be installed at the annual banquet to be held at the end of each fiscal year. No officer shall serve in the same post for more than two (2) consecutive terms. Vacancies in office, other than the President, shall filled by appointment of the
President subject to approval of the Board. Vacancy in the President's office shall be filled by advancement of the Vice-President.

ARTICLE IV: DUTIES OF OFFICERS
The President shall preside at all club meetings and board meetings, appoint chairpersons of Standing and Special Committees, act as club spokesperson and generally supervise and keep in touch with all club members.

The Vice-president shall assume the duties of the President in his absence and also serve as chairperson of the Membership Committee.

The Secretary shall maintain records of the minutes of all business meetings, handle correspondence of the club and prepare ballots for elections.

The Treasured shall maintain records and custody of club funds and membership dues, pay club expenses and prepare reports of club finances.

In addition to the above, the officers shall perform all other duties specifically mentioned in the CONSTITUTION and BYLAWS and shall act as members of the Board.

ARTICLE V: DUTIES OF THE STANDING COMMITTEES
The activities of the Standing Committees shall be determined by the Board. The committee chairpersons shall appoint their committee members and shall prepare reports of activities for periodic presentation at Board or Club meetings.

Rules governing print and slide competition shall be approved by the Board.

Special committee chairpersons or complete committees may appointed by the President to serve during his tenure of office, but chairpersons of these committees shall not become part of the Board.

ARTICLE VI: DUTIES OF THE BOARD OF DIRECTORS
The Board shall transact all routine club business, in addition to performing the duties specifically outlined in the CONSTITUTION and BYLAWS and generally determine club policy.

Board actions shall be announced at the following regular club meeting and will final unless overruled by a two-thirds (2/3) majority of the members present.

SOUTH BAY CAMERA CLUB - CONSTITUTION

ARTICLE I: NAME
This organization shall be known as the South Bay Camera Club.

ARTICLE II: PURPOSE
The South Bay Camera Club shall promote the interests of photographers by bringing together those are interested in helping each other to produce better pictures, to promote lectures and demonstrations on all phases of photography, to display their work through exhibitions, to hold competitions between its members, and, in general, through the work and conduct of its membership, to continuously endeavor to raise the standard of photographic excellence in the South Bay area of Los Angeles County.

ARTICLE Ill: MEETINGS
Regular meetings of the South Bay Camera Club shall be held twice a month as designated by the Board of Directors or by a majority vote of the membership. Special meetings may be called at the discretion of the President, Program Chairperson, Board of Directors or the membership.

ARTICLE N: MEMBERSHIP
Membership in the club shall be open to any person whose qualifications meet the requirements specified in ARTICLE I of the BYLAWS.

ARTICLE V: BOARD OF DIRECTORS
The following administrative officers shall be elected by the membership as prescribed in ARTICLE III of the BYLAWS.

These officers together with the Immediate Past President and the chairpersons of the Standing Committees shall constitute the BOARD OF DIRECTORS, hereinafter called the "Board", The President with the approval of the elected officers shall appoint the Standing Committee Chairpersons. The Board shall consist of a minimum ten members.

ARTICLE VI: STANDING COMMITTEES
The following Standing Committees shall be established to conduct club activities and shall function as provided in ARTICLE V of the BYLAWS.

Additional appointments may be made where needed.

ARTICLE VII: AMENDMENTS
Proposed amendments to the CONSTITUTION or BYLAWS may be initiated by either the Board or by a petition signed by ten (10 %) percent of the eligible members. Such amendments must be approved by a two-thirds (2/3) majority vote of the membership present at two consecutive regular meetings. Upon such approval, the amendment(s) will be then be incorporated into the CONSTITUTION or BYLAWS.

Board meetings may be called by the President whenever required and must called at least once every four (4) months. Membership must be acted upon at the club meting during which they are submitted or at the first meeting following when a quorum of the Board is present

ARTICLE VII: FISCAL YEAR
The fiscal year shall begin on July first of each year and end on the last day of June (of the following year).

ARTICLE VIII: HONORARY MEMBERS
By a two-thirds (2/3) majority vote of the Board a person who has rendered meritorious service to the club may be elected an Honorary Member without dues for any period up to life.

Honorary members shall have the same rights and privileges as regular members.

ARTICLE IX: QUORUM
One-third (1/3) of the total membership in good standing, present at a regular meeting, shall constitute a quorum. One-half (1/2) of the total membership of the Board shall constitute a quorum for Board meetings.

ARTICLE X: BOARD MEETINGS
All members of the club shall be welcome at meetings of the Board of Directors. Members other than Directors shall have no vote but their opinions should be requested or volunteered on matters in which they are or have been involved. A time should set aside at the end of the meeting for non-Board members to discuss or bring up matters not previously discussed.

ARTICLE XI: ORDER OF BUSINESS
Unless otherwise indicated in these BYLAWS or in the CONSTITUTION, all business meetings of the club or Board shall be conducted in accordance with Robert's Rules of Order.

SOUTH BAY CAMERA CLUB - CLUB POLICY

A: MEMBER OF THE YEAR
The President shall appoint by the end of April, a committee to consist of previously selected 'Member of the Year' persons and a committee chairperson. This committee will meet and review the membership to determine if a member should be recognized for valuable and distinguished service to the club.

If a person is selected to become 'Member of the Year' , the committee chairperson shall report back to the President the name of the selected person. The President will present a suitable award at the annual banquet.

The award is optional each year based on the merits of the committee's findings. The award shall avoid the element of popularity and stress service to the club.

B: 150 POINTS AWARD
A member who has achieved 150 points or more in a competition division in a competition year for the first time and has never received a placement award (first second or third) in any competition division shall be given an award at the annual banquet.

(Version 1988, retyped Nov. 1995)